| Event |
2025 |
|
BoD |
P |
NL |
SL |
Action by |
Comments |
| General Membership Meeting (2024) |
11 Dec 2024 |
|
x |
|
|
|
President/Secretary |
Vienna Community Center - 7:30 pm |
| Send out Sponsor/Banner Letters |
6 Jan |
|
x |
|
|
|
Sponsorship Director |
|
| Open Spring Registration |
13 Jan |
|
x |
|
|
|
Player agent |
|
| Chartering/Insurance due by 31 Jan |
13 Jan |
|
x |
|
|
|
Treasurer |
|
| Field allocation meetings |
~15 Jan |
|
x |
|
|
|
Pres; scheduler |
|
| Banner over Maple 1 |
21 Jan |
|
x |
|
|
|
Secretary |
Deliver to Town Hall 4 days before |
| Banner over Maple 2 |
N/A 2025 |
|
x |
|
|
|
Secretary |
|
| Provide insurance documents to Fairfax County/FCPA/FCPS |
10 Feb |
|
x |
|
|
|
Treasurer |
|
| Ensure water is turned on |
3 Mar |
|
x |
|
|
|
Building & Grounds |
Town turns off/drains water during winter |
| Sponsors committed |
3 Mar |
|
x |
|
|
|
Sponsorship Director |
|
| Close Spring Registration - Prep |
8 Mar |
|
|
x |
|
|
Player agent |
Begin waitlist |
| Tryouts-Prep (borrow Waters from VYI) |
8 Mar |
|
x |
x |
|
|
VP-p; coaches-p |
Pres rqst field from VYI (Sat w/Sun b/u) |
| Determine number of leagues |
9 Mar |
|
|
|
|
|
Pres;VPs; |
Determine if there are enough for Prep & NL |
| Determine number of teams - Prep |
9 Mar |
|
x |
x |
|
|
Pres/VP-p |
If no separate prep league, these items are not needed |
| Draft - Prep |
10-14 Mar |
|
x |
x |
|
|
Player Agent, VP, mgrs |
If no separate prep league, these items are not needed |
| Pick up equipment - Prep |
10-14 Mar |
|
|
x |
|
|
QM & mgrs |
If no separate prep league, these items are not needed |
| Close Spring Registration - NL |
15 Mar |
|
x |
|
|
|
Player agent |
|
| Tryouts - NL (borrow Waters from VYI if needed) |
15 Mar |
|
|
|
x |
|
VP, mgrs |
After field day (Sat w/Sun b/u) |
| Field permit to GVBR - Waters |
16 Mar |
|
x |
|
|
|
|
|
| Inventory & clean snack bar; pay VYI for their inventory |
16 Mar |
|
x |
|
|
|
Concession Director |
|
| Determine number of teams - NL |
16 Mar |
|
x |
|
x |
|
Pres/VP-nl |
|
| Draft - NL |
17-21 Mar |
|
|
|
x |
|
Player Agent, VP, mgrs |
|
| Pick up equipment - NL |
17-21 Mar |
|
|
|
x |
|
QM & mgrs |
|
| Last day to order Prep uniforms |
17 Mar |
|
x |
|
|
|
QM |
5 days after registration closes |
| Last day to order NL uniforms |
17 Mar |
|
x |
|
|
|
QM |
5 days after registration closes |
| Field clean-up day - (1st Sat after field permit) |
22 Mar |
|
x |
|
|
|
Building & Grounds |
Encourage prep coaches to bring teams. |
| Hang sponsor banners on outfield fence |
NLT 30 Mar |
|
x |
|
|
|
Building & Grounds |
During field day, weather dependimg |
| Receive Prep uniforms |
31 Mar |
|
x |
|
|
|
QM |
|
| Receive NL uniforms |
31 Mar |
|
x |
|
|
|
QM |
|
| Field permit to GVBRL - Nottoway |
31 Mar |
|
x |
|
|
|
|
|
| Contact HS DSA re use of field |
1 Apr |
|
x |
|
|
|
President |
Madison, Oakton, FCHS, Annandale, etc. |
| Pick up uniforms & snack bar keys - Prep |
NLT 4 Apr |
|
|
x |
|
|
QM & mgrs |
If no separate prep league, these items are not needed |
| Pick up uniforms & snack bar keys - NL |
NLT 4 Apr |
|
|
|
x |
|
QM & mgrs |
|
| Start Season - Prep |
5 Apr |
|
|
x |
|
|
mgrs |
If no separate prep league, these items are not needed |
| Start Season - NL |
5 Apr |
|
|
|
x |
|
mgrs |
If no prep league, can begin on 13 April |
| Spring break for FCPS |
12-20 Apr |
|
x |
x |
x |
x |
|
No games |
| Submit Team Rosters to Babe Ruth site |
1 Apr/15 May |
|
x |
|
|
|
Player Agent |
Absolute deadline: 1 June |
| Kyle's Camp decision - registration closes 1 May |
20 Apr |
|
x |
|
|
|
Pres/VPs |
BoD/VPs decide if we will participate. |
| Last day to order SL uniforms |
23 Apr |
|
x |
|
|
|
QM |
Estimate number of teams |
| Close Spring Registration - SL |
27 Apr |
|
x |
|
|
|
Player agent |
|
| Determine number of teams - SL |
27 Apr |
|
x |
|
|
|
Pres/VP-sl |
|
| Tryouts - SL |
27 Apr |
|
|
|
|
x |
VP, mgrs |
|
| Draft - SL |
28 Apr-2 May |
|
|
|
|
x |
Player Agent, VP, mgrs |
|
| Pick up equipment - SL |
1-7 May |
|
|
|
|
x |
QM & mgrs |
|
| Receive SL uniforms |
7 May |
|
x |
|
|
|
QM |
|
| Pick up uniforms & snack bar keys - SL |
NLT 9 May |
|
|
|
|
x |
QM & mgrs |
|
| Start Season - SL |
10 May |
|
|
|
|
x |
mgrs |
|
| Apply for Summer Permits - if separate from Spting |
~12 May |
|
x |
|
|
|
President |
Possibly done with Spring permits |
| Spring/summer rosters due to Fairfax County (Jun if for summer) |
15 May |
|
x |
|
|
|
Sec; Pres |
<Daniel.Griel@fairfaxcounty.gov> |
| Receive & pay invoice from county (possible pay in June) |
20 May |
|
x |
|
|
|
Sec; Pres; Tres |
|
| Order TT champ shirts (early avoids surcharge) |
19 May |
|
x |
|
|
|
Sec; Pres |
6-S; 20-M; 24-L; 8-XL; 2-XXL (3 leagues) (60 total); David Gould <td.sports.supplier@gmail.com> |
| email Vienna LL for graduating 12s |
28 May |
|
x |
|
|
|
Pres or Player Agent |
4-S; 14-M; 14-L; 6-XL; 2-XXL (2 leagues) (40 total); David Gould <td.sports.supplier@gmail.com> |
| Start All-star process |
28 May |
|
x |
x |
x |
x |
BoD et al |
Possible: 13; 14; 13-16; 16-18 |
| Determine number of teams |
1 Jun |
|
|
|
|
|
BoD |
|
| Select A/S managers |
1 Jun |
|
|
|
|
|
VPs with BoD approval |
|
| Select coaches |
3 Jun |
|
|
|
|
|
A/S manager with BoD approval |
|
| Solicit players |
4 Jun |
|
|
|
|
|
A/S mgrs w/input from regular season mgrs |
| Select players |
10 Jun |
|
|
|
|
|
A/S manager & coaches |
|
| |
|
|
|
|
|
|
|
|
| Apply for fall permits - date tbd |
~1 Jun |
|
x |
|
|
|
President |
|
| |
|
|
|
|
|
|
|
|
| End Regular Season - Prep |
2 Jun |
|
|
x |
|
|
|
If no separate prep league, these items are not needed |
| Town Tourney - Prep |
3-7 Jun |
|
|
x |
|
|
|
If no separate prep league, these items are not needed |
| End Regular Season - NL |
7 Jun |
|
|
|
x |
|
|
|
| Town Tourney - NL |
9-14 Jun |
|
|
|
x |
|
|
|
| End Regular Season - SL |
14 Jun |
|
|
|
|
x |
|
|
| Town Tourney - SL |
16-21 Jun |
|
|
|
|
x |
|
|
| Turn in eqpt & snack bar keys |
15-30 Jun |
|
|
x |
x |
x |
|
|
| |
|
|
|
|
|
|
|
|
| |
|
|
|
|
|
|
|
|
| |
|
|
|
|
|
|
|
|
| A/S Rosters, documents, charter - 13 |
28 June |
|
x |
x |
|
|
Player agent |
|
| A/S Rosters, documents, charter - 14 |
28 June |
|
x |
|
x |
|
Player agent |
|
| A/S Rosters, documents, charter - 13-16 |
28 June |
|
x |
|
x |
|
Player agent |
|
| A/S Rosters, documents, charter - SL |
23 June |
|
x |
|
|
x |
Player agent |
|
| |
|
|
|
|
|
|
|
Before 1st tournament game |
| Compile 13 tournament book |
1 July |
|
x |
x |
|
|
A/S managers/team parent |
get docs from player agent/pres/sec |
| Compile 14 tournament book |
1 July |
|
x |
|
x |
|
A/S managers/team parent |
get docs from player agent/pres/sec |
| Compile 13-16 tournament book |
1 July |
|
x |
|
x |
|
A/S managers/team parent |
get docs from player agent/pres/sec |
| Compile SL tournament book |
25 June |
|
x |
|
|
x |
A/S managers/team parent |
get docs from player agent/pres/sec |
| |
|
|
|
|
|
|
|
|
| All star tourney - D-6 - 13yo |
4-8 July |
|
|
x |
|
|
A/S managers & coaches |
|
| All star tourney - D-6 - 14yo |
4-8 July |
|
|
|
x |
|
A/S managers & coaches |
|
| All star tourney - D-6 - 13-16yo |
4-8 July |
|
|
|
x |
|
A/S managers & coaches |
|
| All star tourney - Area play-in - SL |
27-30 June |
|
|
|
|
x |
A/S managers & coaches |
"Area" tourney - set up by State |
| |
|
|
|
|
|
|
|
|
| Open Fall registration |
14 Jul |
|
x |
|
|
|
Player agent/Transition |
|
| Banner over Maple 3 |
25 Aug |
|
x |
|
|
|
Secretary |
Deliver to Town Hall 3 days before |
| Banner over Maple 4 |
N/A 2025 |
|
x |
|
|
|
Secretary |
|
| Remove sponsor banners from outfield fence |
1 Aug |
|
x |
|
|
|
Building & Grounds |
NLT 1 Aug |
| Inventory and bill VYI for their inventory |
1 Aug |
|
x |
|
|
|
Concession Director |
After wiffle ball tourney (tbd) |
| Start school (FCPS) |
18 Aug |
|
|
|
|
|
|
|
| Order fall uniforms |
18 Aug |
|
x |
|
|
|
QM; input from VPs |
|
| Close fall registrations |
23 Aug |
|
x |
|
|
|
Player agent |
|
| Draft fall teams |
24-27 Aug |
|
x |
x |
x |
x |
|
|
| Receive uniforms |
3 Sep |
|
x |
|
|
|
QM |
|
| Pick up uniforms and equipment |
3 Sep |
|
|
x |
x |
x |
|
|
| Contact HS DSA re use of field |
28 Aug |
|
x |
|
|
|
President |
Madison, Oakton, FCHS, Annandale, etc. |
| Fall Season |
6 Sep - 30 Oct |
|
x |
x |
x |
x |
All |
1 Sep - 31 Oct |
| Fall rosters due to Fairfax County |
20 Sep |
|
x |
|
|
|
Sec; Pres |
<Daniel.Griel@fairfaxcounty.gov> |
| Receive & pay invoice to county |
25 Sep |
|
x |
|
|
|
Sec; Pres; Tres |
|
| Return equipment |
1-5 Nov |
|
|
x |
x |
x |
QM & mgrs |
|
| Apply for permit for banner over Maple Ave (Rt. 123) |
1 Nov |
|
x |
|
|
|
Treasurer |
|
| |
|
|
|
|
|
|
|
|
| Determine which BoD members will continue |
15 Nov |
|
x |
|
|
|
President |
|
| Solicit new board members |
15 Nov |
|
x |
|
|
|
President |
|
| Winterize Waters |
15 Nov |
|
x |
|
|
|
Building & Grounds |
Take down nets; secure equipment |
| Schedule general mbrshp mtg (GMM) |
15 Nov |
|
x |
|
|
|
Secretary |
|
| Send notification emails of GMM to all mbrs of GVBRL |
22 Nov |
|
x |
|
|
|
Pres/Immediate Past Pres |
Application due by 31 Dec |
| Apply for Spring & Summer Permits - date tbd |
~1 Dec |
|
x |
|
|
|
Secretary |
Player agent provides lists to secretary |
| Hold GMM |
NLT 20 Dec |
|
x |
|
|
|
President |
|
| |
|
|
|
|
|
|
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|
