Page Search
| Event | 2024 | BoD | P | NL | SL | Action by | Comments | |
| Open Spring Registration | 15 Jan | x | Player agent | |||||
| Send out Sponsor/Banner Letters | 8 Jan | x | Sponsorship Director | |||||
| Chartering/Insurance due by 31 Jan | 10 Jan | x | Treasurer | |||||
| Field allocation meetings | ~15 Jan | x | Pres | |||||
| Banner over Maple 1 | 22 Jan | x | Secretary | Deliver to Town Hall 3 days before | ||||
| Banner over Maple 2 | tbd | x | Secretary | |||||
| Provide insurance documents to Fairfax County/FCPA/FCPS | 12 Feb | x | Treasurer | |||||
| Ensure water is turned on | 1 Mar | x | Building & Grounds | Town turns off/drains water during winter | ||||
| Sponsors committed | 4 Mar | x | Sponsorship Director | |||||
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Close Spring Registration - Prep
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15 Mar | x | Begin waitlist | |||||
| Tryouts-Prep (borrow Waters from VYI) | 16 Mar | x | x | VP-p; coaches-p | Pres rqst field from VYI (Sat w/Sun b/u) | |||
| Determine number of leagues | 15Mar | Pres;VPs; | Determine if there are enough for Prep & NL | |||||
| Determine number of teams - Prep | 15 Mar | x | x | Pres/VP-p | If no separate prep, this is not needed | |||
| Draft - Prep | 17-22 Mar | x | x | Player Agent, VP, mgrs | If no separate prep, this is not needed | |||
| Pick up equipment - Prep | 17-22 Mar | x | QM & mgrs | If no separate prep, this is not needed | ||||
| Field permit to GVBR - Waters | ~16 Mar | x | ||||||
| Close Spring Registration - NL | 15 Mar | x | Player agent | |||||
| Determine number of teams - NL | 18 Mar | x | x | Pres/VP-nl | ||||
| Field clean-up day - ALL | 6 Apr | x | Building & Grounds | Encourage prep coaches to bring teams. | ||||
| Hang sponsor banners on outfield fence | NLT 6 Apr | x | Building & Grounds | During field day, weather depending | ||||
| Inventory & clean snack bar; pay VYI for their inventory | 16 Mar | x | Concession Director | |||||
| Tryouts - NL | 16 Mar | x | After field day (Sat w/Sun b/u) | |||||
| Draft - NL | 18-22 Mar | x | ||||||
| Pick up equipment - NL | 18-30 Mar | x | ||||||
| Last day to order Prep uniforms | 20 Mar | x | QM | 5 days after registration closes | ||||
| Last day to order NL uniforms | 22 Mar | x | QM | 5 days after registration closes | ||||
| Field permit to GVBR - Nottoway | ~25 Mar | x | ||||||
| Contact HS DSA re use of field | 1 Apr | x | Pres | Madison, Oakton, FCHS, Annandale | ||||
| Spring break for FCPS | 25 Mar-2 Apr | x | x | x | x | No games | ||
| Submit Team Rosters to Babe Ruth site | 1 Apr/15 May | x | Player Agent | Absolute deadline: 1 June | ||||
| Receive Prep uniforms | 9 Apr | x | QM | |||||
| Pick up uniforms & snack bar keys - Prep | NLT 12 Apr | x | ||||||
| Kyle's Camp decision - registration closes 1 May | 14 Apr | x | Pres/VPs | BoD/VPs decide if we will participate. | ||||
| Start Season - Prep | 13 Apr | x | ||||||
| Receive NL uniforms | 15 Apr | x | QM | |||||
| Pick up uniforms & snack bar keys - NL | NLT 16 Apr | x | ||||||
| Start Season - NL | 17 Apr | x | If no prep league, can begin on 13 April | |||||
| Last day to order SL uniforms | 19 Apr | x | QM | Estimate number of teams | ||||
| Close Spring Registration - SL | 27 Apr | x | Player agent | |||||
| Determine number of teams - SL | 29 Apr | x | Pres/VP-sl | |||||
| Tryouts - SL | 28 Apr | x | ||||||
| Draft - SL | 29 Apr-3 May | x | ||||||
| Pick up equipment - SL | 1-5 May | x | ||||||
| Receive SL uniforms | 10 May | x | QM | |||||
| Pick up uniforms & snack bar keys - SL | NLT 10 May | x | ||||||
| Apply for Summer Permits - if separate from Spting | ~12 May | x | President | Possibly done with Spring permits | ||||
| Start Season - SL | 11 May | x | ||||||
| Spring rosters due to Fairfax County | 15 May | x | Sec; Pres | <Daniel.Griel@fairfaxcounty.gov> | ||||
| Order TT champ shirts (early avoids surcharge) | 20 May | x | Pres/Sec | |||||
| Start All-star process | 28 May | x | x | x | x | BoD et al | Possible: 13; 14; 13-16; 16-18 | |
| Determine number of teams | BoD | |||||||
| Select A/S managers | VPs with BoD approval | |||||||
| Select coaches | A/S manager with BoD approval | |||||||
| Solicit players | A/S manager & coaches w/input from regular season managers | |||||||
| Select players | 10 Jun | A/S manager & coaches | ||||||
| email Vienna LL for graduating 12s | 28 May | x | Pres or Player Agent | |||||
| Apply for fall permits - date tbd | ~1 Jun | x | President | |||||
| End Regular Season - Prep | 1 Jun | x | ||||||
| Town Tourney - Prep | 3-8 Jun | x | ||||||
| End Regular Season - NL | 8 Jun | x | ||||||
| Town Tourney - NL | 10-15 Jun | x | ||||||
| End Regular Season - SL | 15 Jun | x | ||||||
| Town Tourney - SL | 17-22 Jun | x | ||||||
| Start Sloan Award process | 28 May | x | All VPs | |||||
| Notice to managers requesting Sloan nominations | 28 May | x | x | x | x | |||
| Managers submit Sloan nominees | 5 Jun | x | x | x | ||||
| Select Sloan awardees | 8 Jun | x | x | x | x | VPs make decision | ||
| Notify President & Team Parent Dir of Sloan awardees | 8 Jun | x | VPs | |||||
| Order plaques for Sloan Award | 10 Jun | x | Need 10 day lead time | |||||
| Presentation of Sloan Award | 22 Jun | x | x | x | x | Before SL Championship game | ||
| Turn in eqpt & snack bar keys | 15-30 Jun | x | x | x | ||||
| A/S Rosters, documents, charter - 13 | 1 July | x | x | Player agent | Before 1st tournament game | |||
| A/S Rosters, documents, charter - 14 | 1 July | x | x | Player agent | Before 1st tournament game | |||
| A/S Rosters, documents, charter - 13-16 | 1 July | x | x | Player agent | Before 1st tournament game | |||
| A/S Rosters, documents, charter - SL | 1 July | x | x | Player agent | Before 1st tournament game | |||
| Compile 13 tournament book | 1 July | x | x | A/S managers/team parent | get docs from player agent/pres/sec | |||
| Compile 14 tournament book | 1 July | x | x | A/S managers/team parent | get docs from player agent/pres/sec | |||
| Compile 13-16 tournament book | 1 July | x | x | A/S managers/team parent | get docs from player agent/pres/sec | |||
| Compile SL tournament book | 1 July | x | x | A/S managers/team parent | get docs from player agent/pres/sec | |||
| All star tourney - D-6 - 13yo | 4 July | x | ||||||
| All star tourney - D-6 - 14yo | 4 July | x | ||||||
| All star tourney - D-6 - 13-16yo | 4 July | x | ||||||
| All star tourney - Area play-in - SL | 4 July | x | "Area" tourney - set up by State | |||||
| Open Fall registration | 15 Jul | x | Player agent/Transition | |||||
| Banner over Maple 3 | 5 Aug | x | Secretary | Deliver to Town Hall 3 days before | ||||
| Banner over Maple 4 | 19 Aug | x | Secretary | |||||
| Remove sponsor banners from outfield fence | 31 Jul | x | Building & Grounds | NLT 1 Aug | ||||
| Inventory and bill VYI for their inventory | 1 Aug | x | Concession Director | After wiffle ball tourney (tbd) | ||||
| Start school | 19 Aug | |||||||
| Order fall uniforms | 16 Aug | x | QM; input from VPs | |||||
| Close fall registrations | 23 Aug | x | Player agent | |||||
| Draft fall teams | 24-27 Aug | x | x | x | x | |||
| Receive uniforms | 4 Sep | x | QM | |||||
| Pick up uniforms and equipment | 4 Sep | x | x | x | ||||
| Contact HS DSA re use of field | 30 Aug | x | Pres | Madison, Oakton, FCHS, Annandale | ||||
| Fall Season | 7 Sep | x | x | x | x | All | 1 Sep - 31 Oct | |
| Fall rosters due to Fairfax County | 20 Sep | x | Sec; Pres | <Daniel.Griel@fairfaxcounty.gov> | ||||
| Return equipment | 1-5 Nov | x | x | x | QM & mgrs | |||
| Apply for permit for banner over Maple Ave (Rt. 123) | 1 Nov | x | Treasurer | |||||
| Determine which BoD members will continue | 15 Nov | x | President | |||||
| Solicit new board members | 15 Nov | x | Pres | |||||
| Winterize Waters | 15 Nov | x | Building & Grounds | Take down nets; secure equipment | ||||
| Schedule general mbrshp mtg (GMM) | 15 Nov | x | Secretary | |||||
| Apply for Spring & Summer Permits - date tbd | ~1 Dec | x | Pres/Immediate Past Pres | Application due by 31 Dec | ||||
| Send notification emails of GMM to all mbrs of GVBRL | 1 Dec | x | Secretary | Player agent provides lists to secretary | ||||
| Hold GMM | NLT 20 Dec | x | President | |||||